About First Actuarial 

First Actuarial has been around since 2004, when a small group of like-minded actuaries came together to bring fresh thinking to pensions consultancy. More than two decades later, our strong growth path has continued year on year, and we now employ over 500 people across seven locations.

First Actuarial is owned by Gallagher, one of the world’s leading insurance brokers, risk management and consulting firms. First Actuarial forms part of Gallagher’s UK Benefits & HR Consulting division (GBS UK).

GBS UK is a leading provider in the pensions consultancy market, offering a full end-to-end retirement proposition, including actuarial and investment consulting, risk transfer, pensions administration and retirement communications. With experts positioned across all regions, we support pension schemes of all sizes across the full range of solutions.

First Actuarial operates nationally with more than 550 colleagues across seven UK offices. Our focus is on delivering high-quality advice and service at a fair and transparent level of fees.

As we develop our business, opportunities for our people grow. Our Basingstoke, Birmingham, Leeds, Manchester, Peterborough, Tonbridge, and London offices provide supportive work environments where everyone can make a difference. We enjoy work and celebrate our successes. And we provide support and helpful feedback, so we all learn and improve.

We love numbers, but we love people more. Staff wellbeing and work-life balance have always been core values. Beyond the firm, we’re known for our integrity. We’re happy to challenge conventional thinking and speak up. Our pioneering work is set to transform the lives of millions of younger people with a new type of pension.

The Role

To provide high-quality administrative and organisational support to the Partners in Manchester. The role involves diary management, coordinating meetings and travel, preparing documents, and helping ensure the smooth day-to-day running of the Manchester office.

Responsibilities

Administrative support

• Provide proactive secretarial and administrative support to Partners and senior colleagues
• Manage diaries, meetings and appointments
• Arrange internal and external meetings, including booking rooms and coordinating attendees
• Organise travel and accommodation where required
• Process expenses and support with billing/invoicing administration
• Monitor inboxes and assist with correspondence and responses
• Help with completion of Partner’s timesheets

Document production

• Prepare, format and proofread reports, presentations, letters and meeting papers
• Support with producing client-facing documents to a high professional standard
• Maintain electronic filing systems and ensure records are kept up to date

Internal meeting coordination

• Prepare agendas and meeting papers
• Take notes/actions where required and track follow-up items

Team support

• Act as a key point of contact for internal and external stakeholders
• Support wider office team administration and ad hoc projects
• Help maintain efficient office and team processes
• Build strong working relationships across the business

Skills and experience

• Previous experience in a PA, Executive Assistant or senior administrative role
• Excellent organisational skills with the ability to manage multiple priorities and deadlines
• Strong diary management and meeting coordination experience
• High attention to detail and strong proofreading skills
• Confident preparing professional documents (including agendas and minutes)
• Excellent written and verbal communication skills
• Strong IT skills, including Microsoft Outlook, Word, PowerPoint and Excel
• Able to work proactively, use initiative and manage tasks independently
• Professional and approachable manner with strong interpersonal skills
• Comfortable handling confidential and sensitive information discreetly
• Comfortable working in a fast-paced professional services environment
• A flexible and collaborative approach, with willingness to support the wider team when needed

What we offer you

• A competitive remuneration package
• Private health insurance, life insurance and income protection insurance
• 25 days annual leave as standard
• 7% Employer pension contribution
• Full training and study support.

We have hybrid working in place for colleagues who prefer homeworking for part of the week. We’re also flexible on working day arrangements and will happily accommodate a range of personal commitments from day one.

Our straightforward, interview-based approach to recruitment ensures equal opportunities for all applicants.

Please note that we can only accept candidates who have a right to work in the UK